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Importance of keeping farm records

Keeping farm records is an important part in farming. The records have to be accurate and up to date reflecting on all activities that occur on the farm. Farmers in Kenya should always have their farm records ready before they do any financial analysis, financial decisions or budgeting.
Its always important to have records as a farm manager because;

  • Loan Applications: When you want to expand your farming business you will need to have good records to present to the bank. These records will be needed to determine if your business has been performing as required.
  • Management Purposes: If you have good farm records this will enable you to plan and manage your farm effeciently. It will show you where you have been wrong and what you need to do to make it right. It will also act as a guideline in managing your farm bugdget.

The number of farmers in Kenya that do not keep records is shocking. Some of them complain that they are always busy and don’t have time, while others say that they know how to manage their farms without always writing things down. These are the reasons and attitudes that make us fail all the time we practice farming. You will even find others taking all their reciepts at the end of the month/year to an accountant friend to help them calculate production costs and profitability. The problem with this picture is that the accountant will not know what has really been going on at your farm thus causing a lot of irregularities with your financials.
Farmers should also keep records for their farm activities such as

  • Breeding
  • Feeding
  • Harvesting
  • Planting Records
Also Read  Tomato Farming: Enjoying good returns

All these guidelines are important to help you as a farmer make better future decisions in your agribusiness.

Tips: Use modern technology to make the best out of record keeping i.e If a cow dies from lighting shock, take a photograph of it using your phone and use this image to claim damages from your insurance company. A picture is worth a thousand words but it can also be worth a thousand shillings:).


Dairy Vaccination Records

Milk Production Records

Individual cow Records

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About Graduate Farmer

Graduate Farmer
Graduate Farmer aims is to empower young men and women from becoming job seekers to creators through the agribusiness value chain.

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  1. Avatar

    I am getting ready to farm seriously as a business and i plan to start with some vegitables and fruits (strawberries and paw paw) and progress to rabbits, chicken, Goats for milk and dairy cows. Not necessarily in that order. I have read your article on record keeping and i appreciate you for posting that. I would really appreciate it if you could also put up or email me record keeping templates for vegetable farming and also animal farming.


  2. Avatar

    Hello.Good tips here to encourage farmers to manage their farm records.We are a young I.T company based in Nairobi and we have developed a very nice software which farmers can use to manage their farm records since we have realised the importance of this. Many farmers are actually using it and we are getting very positive feedback. We would love it if you would put the word out about our farm management system. Thank you. Contact is 0728130139 .

  3. Avatar
    gateri njoroge

    am almost 22 graduating next year n a born farmer.i beleive in the multi-billion agriculture industry as the future of kenya n ua site is really inspiring
    BIG UP
    ANY advice on mushrooms farming?

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  11. Avatar

    hello team you promised to put vegetable records template but upto date this has not been done

  12. Avatar

    hi am steve frm thinking of setting up a dairy farm maybe i start with 3 or 4.i was asking which is the best type of cow for that area and where do i get them.TIA

  13. Avatar

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    I am so much impressed with your article ,i will appreciate if you could email me with a template on vegetable farming and animal record keeping ..

  17. Avatar
    Muhammad Kabir zakari

    Hello am Muhammad zakari , l found this site very helpful, am a student of fisheries technology at Bauchi State College of Agriculture,Nigeria. Have you any article on fish breeding? it will help a lot. Thanks hope I will be part of this site.

  18. Avatar
    Muhammad Kabir zakari

    hello am Muhammad kabir zakari, a student of fisheries technology at the Bauchi state college of Agriculture, found this site helpful, how can I get so stuff on fisheries studies ? keep the good work

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